A new version of the I-9 employment eligibility verification form has been issued and will become the mandatory standard on May 1, 2020. Through April 30, employers may choose to use the previous edition dated July 17, 2017, but our recommendation is to begin using the new form immediately.
The I-9 form is used to verify the identity and employment eligibility of individuals hired to work in the United States, including citizens and noncitizens. Employers must retain the completed forms for a designated period and make them available for inspection when necessary.
Key points to remember: Mandatory use of the new form is effective May 1, 2020. Look for the expiration date of October 31, 2022, to ensure you are using the correct version. Additional countries must be listed in the Country of Issuance field in Section 1. The electronic version of the new form contains minor changes and updates not reflected in the paper form. The new paper form has no substantive changes from the prior version.
Get prepared and begin using the new form as soon as possible. Be sure to complete the form for each new hire properly. Retain completed forms for the designated period and make them available for inspection upon request. Baker Tilly Vantagen professionals can offer guidance and recommendations on proactive steps to ensure compliance. Employers should seek direction on federal and state laws concerning the eligibility of employees to work in the US. Researching the current status of federal, state, and local laws now may help prevent future problems – including significant fines and penalties.
The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Tax information, if any, contained in this communication was not intended or written to be used by any person for the purpose of avoiding penalties, nor should such information be construed as an opinion upon which any person may rely. The intended recipients of this communication and any attachments are not subject to any limitation on the disclosure of the tax treatment or tax structure of any transaction or matter that is the subject of this communication and any attachments.